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Privacy policy

In this Privacy Policy:

'You' refers to the user of the AEF portal;

'Portal' is the AEF portal that you are currently using, but does not include websites to which the AEF portal has links;

'Content' is the content of the Portal that is visible through use of a web browser.

'We' or 'Us' means The University of Melbourne acting as the Asia Education Foundation.

We are strongly committed to protecting your privacy while interacting with our content, products and services. We want to provide a safe and secure environment for you.

The purpose of this Privacy Policy is to tell you what kind of information we may gather about you when you visit our site, how we may use that information, whether we disclose it to anyone, and the choices you have regarding our use of, and your ability to correct this information. Our goal is to provide you with a satisfying experience while allowing you to control your privacy and to give you a means to voice any questions or concerns you may have.

Collection of information

Information is collected from you primarily to make it easier and more rewarding for you to use our services. The University of Melbourne does not collect any personal information through this site unless a user sends The University of Melbourne an email using the link provided.

If the University of Melbourne receives an email from you containing personal information, the University of Melbourne will not use your personal information for any reason other than responding to your email, and any requests set out in your email. The University of Melbourne will not disclose your personal information to any other person or organisation.

If you register as a user of the AEF website, subscribe to the AEF-e-News newsletter or the Asia EdNet Discussion Group, the University of Melbourne will maintain a record of personal information that you supply when subscribing. The University of Melbourne may use this information to provide the services required to maintain registered user lists and the AEF e-News and Asia EdNet subscription lists. The University of Melbourne will not disclose your personal information to any other person or organisation, except where necessary information may be disclosed to the organisation providing the electronic messaging service used to support registered user and subscription lists.

Personal information you supply may be used to compile statistics used for project management purposes, but this information will not be maintained in any way that allows individuals to be identified. Apart from the mandatory fields included in the sign up process, the extent of personal information that you choose to disclose is up to you. The only way we know something about you personally is if you provide it to us, for example when you take part in a discussion forum.

Use of anonymous information

The University of Melbourne automatically gathers anonymous information to monitor the use of the portal like the numbers and frequency of visitors to the site. We only use such data in the aggregate. This collective data helps us determine how much our audiences use parts of the site, so we ensure it is as appealing as we can make it for as many users as possible.

Use of personal information

The University of Melbourne will only use the personal information you have chosen to provide us for the purpose for which you provided it. We will not use it for any other purpose without your consent.


Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your web browser to enable our systems to recognise your browser and tell us how and when pages in our website are visited and by how many people. AEF portal cookies do not collect personal information, and we do not combine information collected through cookies with other personal information.

The "help" portion of the toolbar on the majority of browsers will direct you on how to prevent your browser from accepting new cookies, how to command the browser to tell you when you receive a new cookie, or how to fully disable cookies. We recommend that you leave the cookies activated because cookies are necessary to use some of the AEF portal features.

No sale of personal information

Under no circumstances will the University of Melbourne sell or receive payment for licensing or disclosing your personal information.

Interactive features

Interactive features form part of the portal. When interacting with services such as the web forum, we suggest that you use your discretion and exercise caution when providing your personal information.

Note that whenever you post personal information in publicly accessible places, such as chat rooms or message boards, this information becomes available to anyone with access to the internet. This information can be collected and used by others. In short, if you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return. Therefore, we recommend that you refrain from posting any information that you do not want seen in these public areas.

Ultimately, you are solely responsible for maintaining the secrecy of your passwords and/or any personal information. Be responsible whenever you are online.


The University of Melbourne operates secure data networks that are designed to protect your privacy and security.

Complaints about privacy

If you have any complaints relating to online privacy issues on our portal, please notify us:

Postal address:
Asia Education Foundation 
The University of Melbourne VIC 3010

Telephone: (61) 3 8344 4800
Fax: (61) 3 9347 1768

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